Aside from ensuring the organization of the inspection activities, one of the advantages of creating a workplace inspection checklist and executing its content aso includeÂ the easier manner on how you canÂ identify the hazards that you need to observeÂ during theÂ workplace inspection especially those that are from the specifications requested or made by any of the stakeholders of the business. I am concerned about how the recent situation with (employee’s name) is being handled. Staff may request a shift in his or her start time for temporary period of time as needed (e.g., for regular MD visits or other reasons). This will give employees a benefit they will greatly appreciate that costs (Company) nothing. : Emotional Intelligence (EI) Training Initiative. Instead, use Zapier to set up an automated workflow. I am recommending that my attached audit dated ___________ be used to change the FLSA status of the attached list of employees so that (Company) avoids FLSA penalty fines from the DOL, lawsuits from those who have not been compensated properly according to FLSA laws, the possibility of angry employees voting to bring a union to (Company), and negative publicity for (Company). http://www.jan.wvu.edu/links/adasummary.htm. Your donated leave is used to cover the recipient’s salary during their waiting period for disability and/or to delay the use of disability benefits, which pay only partial salary. If we learn that any errors have been made, I recommend that we remediate those as soon as possible. By creating a workplace inspection checklist, proper guidelines can be set whenever the inspection is already in the works. Customisable document taken from www.hr-inform.co.uk This document is for your guidance only. 1. I am concerned about how the (topic, employee name, incident) matter is being handled, I a recommend that we revisit this situation and seek technical assistance to ensure that we at (Company) fully understand what workplace bullying is. Moving forward, I recommend that we consider implementing a decision-making protocol that will include technical assistance consultation from no-cost government or SHRM resources to prevent errors in the future. It is chronological and a precise description of the employee’s actions, the manager’s actions, and events … The approved form will be forwarded to HR for inclusion in the employee file. The directive may appear to be gender discrimination and/or harassment since it has not been given to members of the opposite gender. You may also like cleaning checklist examples & samples. Inspections that are done periodically must already be included in the calendar of activities every operational year so it can be easier to plot it in the updated checklists of the business. I again recommend that we take full advantage of technical assistance resources available to us when there is disagreement among us, including the following: ÿ ADA and ADAAA Technical Assistance, ÿ State Division of Human Rights Technical Assistance. We also know from research in the emotional intelligence field that both emotions and conflict can be highly contagious and that unhealthy humor will only encourage the spread of destructive emotions and lateral conflict among employees, which ultimately adversely affects communication, collaboration, cooperation, teamwork, and efficiency. Seek expert guidance if ever in doubt about the ethical propriety of a situation. Please let me know if you have any questions. (Example – a 30 foot ladder should be a maximum 10 feet away from the wall and ... A fresh supply of clean, potable drinking water must be available at a workplace, as well as sanitary means of drinking the water. If your business will conduct workplace inspection from time to time, then incidents and accidents can be lessened or even be eliminated within the premises of the work environment. As you know, there are no laws in the United States addressing workplace bullying. The resources below are free and available to us to use at any time. I would like to suggest to that (Company) install suggestion boxes in each location where employees regularly gather, such as the lunchroom, the time clock area, or the kitchens. quality upcoming available trainings in our area or via webinar. noun. Present all the exit and emergency routes of the workplace. I still hope that every employee will speak up and demand legally-compliant workplaces! Use familiar features like Groups, Chat, Rooms and Live video broadcasting to get people talking and working together. ), Re. The resources below are free and available to us to use at any time. Moving forward I recommend that we consider implementing a, decision-making protocol that will include technical assistance consultation from no-, cost government or SHRM resources to prevent errors in the future. I also request that you review all federal, state, and city laws addressing prohibitions against unlawful retaliation with which (Company) is required to comply. : Concerns about (Company)’s Compliance with OSHA Workplace Safety Regulations and ADA/ADAAA Compliance. We share a collective responsibility to ensure (Company)’s compliance with OSHA regulations. Please be sure to spell out the acronym the first time you use it in any communication with an employee. I know we share a commitment to prevent liability exposure for (Company) as well as personal liability exposure. Learn how you can create a group doc on Workplace. I have made several recommendations throughout this memo because the SHRM code of Ethical and Professional Standards require me to address these issues and because I value (Company). : Shared Compliance Responsibilities. Menu. 3. Workplace is a communication tool that connects everyone in your company, even if they’re working remotely. SAMPLE MEMO RECOMMENDING AN UNPAID INTERNSHIP PROGRAM, Re. Given that we share legal and ethical compliance responsibilities, I recommend that we consider implementing a decision-making protocol for any HR issue that requires input from multiple perspectives, such as from HR, Legal, Leadership, and/or Finance. The situations that occurred with (employees’ names) are examples of bullying. Just as important, we have a legal responsibility to prevent any harassment, discrimination, and/or retaliation based on any category protected by our city, state, and federal laws. Additionally, I know we share an awareness of the importance of precedent in our decision-making processes and our handling of workplace safety issues in a prudent, responsible, and legally compliant manner. I recommend that we use these resources in. I believe I am being unlawfully retaliated against for having raised my concerns about practices at (Company) that seem to result in fraud. This can lead to the development of proper solutions that can better the workplace and its ability to protect the workforce from injuries and the like. Investigate the accuracy and source of information before allowing it to be used in employment-related decisions. 6. I/we have enclosed copies of evidence for your review with a cover sheet identifying each piece of evidence and explaining its relevance and my/our concerns. My membership in SHRM provides free information, white papers, case-law information, and research capabilities along with toolkits for how to best handle workplace safety and related issues. SAMPLE MEMO REGARDING BULLYING AND WORKPLACE VIOLENCE, Re. Many other employees have cursed, yelled, slammed doors, raised their voices, or hung up on other employees during moments of anger; yet those have not been given such a directive, so there is a consistency issue. To learn how to make formal complaints, visit the EEOC – http://www.EEOC.gov/, SAMPLE MEMO REGARDING EEO COMPLIANCE CONCERNS, (This is for sexual harassment and for harassment or discrimination based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age (40 or older), disability or genetic information), On letterhead, interoffice memo format, or via e-mail, (Include any others on this list to whom this memo should be addressed. Headings are another helpful tool. This can lead to the development of proper solutions that can better the workplace and its ability to protect the workforce from injuries and the like. ( Log Out / You may also like vehicle checklist examples & samples. Flextime should be used WITHIN a single pay period whenever possible. You may also see maintenance checklist examples & samples. In fact, directing any employee to suppress anger is a risk for creating workplace violence. Additionally, I again recommend that all persons involved in decisions that have salience under ADA as stated in my previous memo attend formal training on ADA prohibitions against retaliation and related compliance issues. I recommend that we use these resources in the future to ensure legally compliant decision-making processes related to union issues: http://www.nlrb.gov/Workplace_Rights/nlra_violation.aspx. Unless I am unaware of additional information or documentation related, to this matter, I recommend that we revisit this situation and seek technical, _____________ assistance to ensure that we at (Company) have not made any errors in, If we learn that any errors have been or being made, I recommend that we remediate, those as soon as possible. Workplace writing takes different forms, from formal business letters, meeting minutes, and applications, to brief messages, emails, narratives, and added text to letters. I would be more than happy to arrange our attendance at any of these available trainings; please let me know if you have any thoughts on which trainings we might attend either separately or together, and I would be more than happy to make all registration arrangements. I have concerns about personal liability and liability for (Company) due to: Inconsistent application of (Company) policies to staff seemingly driven by conflicts of interest issues in application of policies that result in disparate treatment of staff. All these items must be in good working conditions so they can be of help should unforeseen circumstances arise. Professional advice should be sought before use. noun. With this, it is for sure that both the employees and the employers can truly benefit from using a workplace inspection checklist. The resources below are free and available to us to use at any time. Furthermore, this inconsistent application of policies creates a serious morale problem among staff, who notice this disparate treatment, discuss it amongst themselves, and now experience diminished trust in both HR and (Company). Employee must use the Time Away form and approval from the supervisor. ; Documentation offers a history of the employee’s improvement or failure to improve performance over time. (Company) has a leave donation program for staff members who are out due to injury or illness and have run out of paid time off. Some documents need to be completed as part of government acts or regulations, while others are developed to ensure the efficient delivery of services and products to customers. Here are some of the things that can be the focus on particular workplace inspection checklist: Making a workplace inspection checklist should be prioritized by the management. Once you are already done with the creation of the workplace inspection checklist, ensure that you will review the document. SAMPLE MEMO TO A COLLEAGUE ABOUT SHARED COMPLIANCE RESPONSIBILITIES, Given that as supervisors we share legal and ethical compliance responsibilities, I recommend that we consider implementing a decision-making protocol for any HR issue that requires input from multiple perspectives, such as from HR, Legal, Leadership, Operations, Safety and Health, and/or Finance. These Sample Memos are written from the perspective of a Human Resources Professional –. I did send a list of quality upcoming available trainings in our area or via webinar to you on (date). Moving forward, I recommend that we consider implementing a decision-making protocol that will include technical assistance consultation from no-cost government or SHRM resources to prevent errors in the future. To: HR Assistant (Person’s Name), Re. What is an Equality and Diversity Policy? It is my hope that we share a strong commitment to the consistent application of all (Company)’s policies as well as compliance with all relevant city, state, and federal laws related to the ADA, which includes zero tolerance for retaliation against any employee who raises an ADA concern, as I did on (date). Re. Rewarding our unpaid interns is a way for (Company) to show its appreciation for the hard work and dedication they provide. Properly documenting bullying in the workplace makes your personal experience of bullying less abstract for those who need to weigh in on the decision making – whether it is the EEOC or a court of law. The training also addresses constructive and destructive responses to workplace conflict, as well as how the organizational power and roles of those involved in a conflict have significant influence upon how the conflict will be handled, which is very significant for managers and leaders to be aware of. Include full contact information for all complaints. I believe this training would be enormously helpful to (Company)’s staff among managers, with managers and their staff, and that it could eventually be taught to all staff. We share a collective responsibility to ensure (Company)’s compliance with the NLRA. – Workplace Precautions ... • A Simple Risk Estimation Example..... 45 – Hazards ... words ‘safety and health’ are used throughout the document for conciseness and are intended to include the safety, health and welfare of employees and others at work due ÿ Seeking the suspension, discharge or other punishment of an employee for not being a union member even if the employee has paid or offered to pay a lawful initiation fee and periodic fees thereafter. : Concerns about (Company)’s Compliance with OSHA Prohibitions against Retaliation. I am asking that our non-retaliation policies be reviewed, that my concerns noted in my previous memo date __________ as well as in this memo be reviewed, and that all previous retaliatory actions against me be corrected and stop immediately. Be given importance by the business how a workplace inspection checklists vary from organization to organization on... For retaliation against me under the NLRA this document that ( Company ) handle issues CONCERNING the Prevention, inadvertent. Benefit from using a workplace culture at ( Company ) ’ s compliance with workplace document example public! Monthly report to as discrimination by impact membership, Re.: _________________ employee! And processes that are liability risks in terms of disparate treatment for all ) was handled approved employee... Make the entire process more systematic of quality upcoming available trainings in our area or via webinar that an or! 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